The Administrative Services Division (ASD) provides the Regional Office (RO) and stakeholders with client-focused administrative support services.

SPECIFIC FUNCTIONS:

  1. Regularly update and ensure accessibility of Service Records, leave cards, and 201 files of Regional Office employees, and the Personal Services Itemization and Plantilla of Personnel (PSIPOP)
  2. Facilitate recruitment and selection, and perform various personnel actions within the prescribed timeline
  3. Process promptly application for leaves, Provident Fund Loan, permission to travel and requests for certificate of last payment
  4. Ensure that salaries, financial assistance, terminal leave benefits, compensatory overtime credits (COC) and benefits are paid timely and accurately
  5. Ensure efficient cash collection and receipt of funds are deposited within the time frame
  6. Ensure judicious utilization/ disbursement of funds
  7. Prepare and submit financial reports based on updated Government Forms
  8. Timely liquidate Cash Advance (CA)
  9. Conduct regular inventory of Property, Plant and Equipment (PPE) and other assets inventories annually and semi-annually respectively
  10. Prepare and issue accountable forms for supplies and equipment issued to employees and field offices
  11. Facilitate transfer and disposal of Goods
  12. Perform efficiently and effectively the records management cycles such as classification, filling, maintenance, and disposal of documents within the year
  13. Establish, implement and maintain a systematic and scientific records management (e-database)
  14. Promptly process the authentication and certification of Schools records in accordance with DepEd and DFA guidelines
  15. Maintain safety and security of personnel and property
  16. Ensure proper utilization and maintenance of Regional Office transport services
  17. Establish and maintain systems and processes geared towards administrative effectiveness and efficiency
  18. Promote a culture of excellence, innovation, and collaboration within the division/unit
  19. Conduct periodic monitoring and evaluation of office/staff performance for the provision of relevant learning and development programs